Ostendo Cost Centres Explained

Ostendo Cost Centres

Ostendo uses the concept of Cost Centres to map the transactional postings to a General Ledger Account Code in your 3rd Party Accounting System (MYOB, Xero or Sage Evolution).

PBT has put together document that expains what each of the cost centres is, what Account Type it is and whether it is a Balance Sheet or P&L Account.

This document is invaluable for understanding the effect of your Ostendo transactions in your General Ledger.  A sample extract of this document is below.

Cost Centre	Description	Balance Sheet or P&L	Account Type	Notes
ASSEMBLY VAR	Assembly Order Cost Variance	P&L	Trading Expense	If the Assembly Order has been completed and its status is ‘Closed’ then any subsequent Issues or Bookings to this Order will go direct to this Cost Centre rather than the Assembly Work In Progress Cost Centre.
ASSEMBLY WIP	Assembly Order Work in Progress	Balance Sheet	Inventory	For any Issues (Material, Labour, Descriptors, etc) that have been issued to Work In Progress for an Assembly Order the cost of that issue is ‘posted’ to this Cost Centre. Note: The cost of the Assembly Order is taken out of this Cost Centre whenever the
BANK	Bank Account	Balance Sheet	Bank	Upon validation that the Payment was banked (Deposit Slip status updated to ‘Banked’ then the amount is transferred from the ‘Un-deposited Funds’ Cost Centre and ‘posted’ to this Cost Centre
CATALOGUE EXPENSES	General Catalogue Expenses	P&L	Expense	This is the default Cost Centre used by Supplier Catalogue Items. This Cost Centre is used as the ‘allocated’ Cost Centre during Purchase Receipts. If a Supplier Catalogue is allocated a specific Cost Centre, then that will be used in preference to this
CONTRACT COSTS	Invoice Contract Costs	P&L	Trading Expense	Where a Job has been created for a ‘Contract’ Type, or any Recurring Invoice lines have a cost, where the ‘Actual Issues’ are allocated to the ‘Charge’ style of ‘Contract’, then the costs are posted, as a Debit, to the CONTRACT COSTS Cost Centre.
CONTRACT INCOME	Invoice Contract Income	P&L	Trading Income	Where an Invoice has been created from either a ‘Contract’ Job or a Recurring Invoice, the contract Income is posted, as a Credit, to the CONTRACT INCOME Cost Centre.
COUNT STOCK	Stock Count Variance	P&L	Trading Expense	Stock variances (plus or minus) as a result of a Stock Count are ‘posted’ to this Cost Centre.
CREDITORS	Creditors / Suppliers	Balance Sheet	Accounts Payabale	Whenever a Purchase Invoice is received then the amount of that Invoice is ‘posted’ to this Cost Centre.
DEBTORS	Debtors / Customers	Balance Sheet	Accounts Receivable	Whenever an Invoice (or credit) is raised then the amount of that Invoice is ‘posted’ to this Cost Centre. Whenever a Deposit or Payments is matched to an Invoice then it is moved from this Cost Centre to the above Sales Invoice, Sales Freight, and Sales
DEFERRED COGS	Deferred Cost of Goods Sold	P&L	Trading Expense	The value of any Retention amount raised against a Job Order Invoice will take the cost of the Retention out of the ‘Job Work In Progress’ Cost Centre and add it to this Cost Centre.
DEFFERED FREIGHT	Deferred Freight	P&L	Expense	This is only used in ‘Progress Claim’ environments that have an Invoicing Schedule where the specific scheduled Invoice has an Accounting Style of ‘Income Deferred’. This provides facility to have this type of Freight deferred for future P & L recognition
DEFFERED INCOME	Deferred Income	P&L	Trading Income	This is only used in ‘Progress Claim’ environments that have an Invoicing Schedule where the specific scheduled Invoice has an Accounting Style of ‘Income Deferred’. This provides facility to have this type of Income deferred for future P & L recognition.